Fundations  Core

The designers of Fundations feel that software packages that force municipalities to buy modules separately, offer a disservice to those who would use full functionality but find it beyond their budget constraints. The core Fundations package provides full integration of all major accounting functions in one software package, at a price that is affordable.

Fundations includes the following capabilities all in one program.

• General Ledger
  
• Revenues
  
• Expenses
  
• Budgeting
  
• Basic Banking
  
• Fixed Assets
  
• Project Tracking
  
• Reports
  
• Escrow System

 
The General Ledger module of Fundations has been carefully planned to allow users ultimate manageability and control.

Features include:

• Account number flexibility allowing for up to 15 characters
  
  
• 

• PA-DCED Chart of Accounts is part of the program
• GASB #34 reporting for:
  
  
• 
  
  
  • Full accrual
  • Debt and fixed asset entries
  • Depreciation
  • Reports in GASB #34 format can be customized through grouping

Fundations provides both system defined account groupings as well as support for user defined account groups.

Automatic posting of interfund accounts. When you post an entry to one fund, the entry automatically posts to the other fund as well.

Review and editing of unposted general journals prior to posting in the system.

Ideal for planning or tracking your budget, Fundations allows users to open multiple periods and years. This software has been designed so that users can continue to a new year without having to close prior years. In addition, closed periods can be re-opened by an authorized user.

Fundations gives users the option to hide or reveal inactive accounts, but will not allow posting into inactive accounts.


























 
Fundations incorporates a highly efficient receivables module which interfaces seamlessly with other modules. Simplified entry of billing data and cash receipts, as well as the printing of invoices and deposit slips are features of the Revenue module.

Features include:

• Cash register/cash drawer interface allows:
  • Multiple cash registers
  • Customer receipts generation
  • Drawer reconciliation
  • Review prior to posting

Revenue distribution to multiple accounts and funds with the interfund entries made automatically.

    


























 
The fully integrated purchase order and bill system in the Expense module reduces input time for users. The information from the purchase order can be pulled up when the bill is input and modified as necessary.

Features include:

• Vendor data allows you to capture default information for a vendor by account number, item, or pricing and to automatically use that information for frequently ordered items. You can change as necessary
• Item codes can be used for frequently purchased items reducing input time and errors
• Expense distribution can be made to multiple accounts and funds with the interfund entries made automatically
• Produce encumbrance reports to show the effect of purchase orders on the budget
• Recurring bills reduces data entry
• Generate year-end 1099s for select vendors
• Vendor tracking with year-to-date totals and vendor history
• Easy Way to designate to project categories

    


























 
Fundations provides users with the ability to plan a new fiscal budget based on "%", "fixed dollar" or "o". Also, users are able to keep the current year's budget open while tracking all budget amendments.

Features include:

• Reports compare budget-to-actual on monthly and year-to-date basis
• Capability to input prior years historical information
• Ability to track three levels of approval:
  • Department Request
  • Manager Recommendation
  • Board Approval

 
Fundations provides municipalities with a variety of options to meet banking needs including:

• Concentration accounts
• Multiple checking accounts
• Automatically recorded transfers

Bank Reconciliation is available and may be added to the system at no additional charge. However, due to the complexity of this function, additional training is required prior to activation.




























 
With a significant amount of attention being paid to GASB #34, the tracking of fixed assets has become a critical issue for many municipalities. Fundations offers a number of features in the Fixed Asset module to simplify the process, including:

• Automatic calculation of straight line depreciation and preparation of depreciation entry for either monthly or annual entry
• Fully integrated accounts payable module to reduce data entry
• Streamlined entry process adds the fixed asset to the fixed asset register at the time the bill is input
• Maintenance of:
  • Asset Type and Description
  • Date of Acquisition and Date of Disposal
  • Asset Cost
  • Depreciation
  • Accumulated Depreciation
  • Estimated Life
  • Salvage Value

    


























 
Fundations offers a unique tool for tracking various types of projects. This feature will allow users to charge expenses to different account numbers and then group expenses independently to different projects. Users are then able to print reports on a per project basis rather than trying to track expenses across accounts. Users can:

• Track construction projects
• Road repairs
• Vehicle & equipment repairs
• Park Projects
• Track grant projects
• Code bills and receipts to specific projects
• Tracks projects over different fiscal years and over multiple expense accounts

This feature fully integrates with accounts payable and cash receipts to reduce data entry.




























 
The Report Module allows you to prepare a variety of standard or easily customized reports based on your needs. Users are able to generate reports for specific date ranges. You are also able to:

• Combine reports to show several funds on the same report
• Filter report data
• Generate year-end summary reports for an audit such as:
  • Cash account summary
  • Interfund balance reconciliation
  • Interfund transfer reconciliation
  • GASB #34 reports
• Download any report to other formats such as Excel, Lotus, Quattro Pro, Microsoft Word and PDF.

 

Escrow

As development in a municipality grows, managing the amounts due to a community from the developers for legal and engineering bills becomes more complex. Municipal cash flow can be impacted if there is a delay in sending bills out or if the community has paid a bill but neglects to pass the charge to the developer.

The escrow system allows the user to designate the expense to the developer at the time the accounts payable bill is entered. Once the bill is posted, the system automatically generates invoices to the developers for these charges. The invoices can be reviewed and modified as necessary. Once invoices are posted the municipality can send duplicate bills, statements, and track customer history. Payments from account can be applied if necessary.